Enterprise-grade barcode scanning applications and cloud based data collection systems

Student Permissions: Scan Student IDs to Monitor and Enforce Rules

June 6, 2014 codeREADr

How do you change student behavior and enforce disciplinary measures? You need to record offenses, keep track of student permissions and verify them in real time using smartphones and tablets.

Can you enforce consequences and influence future behavior? Can you effectively enforce the removal of standard or special privileges? Or record offences and fulfillment electronically?  Yes, you can. Let’s look at one of these in greater detail.

A common problem – students repeatedly late for class 

A school’s tardy problem can be difficult to overcome unless there’s a way to enforce the consequences for repeated offenses.

Let’s say you have a special-privilege program for students in good standing – like the option to go off campus during lunch period.  If the student is repeatedly late for class, you can remove that privilege.

But how do you know if the student has that privilege as they leave the campus? You could use the codeREADr app installed on smartphones or tablets to scan each student’s ID as they leave campus.

The app would automatically check a simple on-device or online database to confirm if the student has that specific privilege – and, importantly, that it wasn’t recently suspended for any reason. The app would instantly present the app user with a green ‘valid’ screen if the student has permission. If they didn’t – or if the ID was faked – the app would instantly present a red ‘invalid’ screen.

On average it takes 1-2 seconds to scan a student ID card and receive authorization.  After scanning the ID, the app can show not only the authorization status but it (optionally) the student’s ID number, first and last name, picture, grade level, special considerations and any other related information.

The app connects to codeREADr’s servers through the Internet via Wi-Fi or 3G/4G networks. If there’s no connectivity, the student permissions database can be downloaded to the device for local validation.  Scanning can be done at any number of entrances. Once school has reported scanning 500-600 students at five (5) exits in about seven (7) minutes.

What if the student doesn’t have their ID card or the school doesn’t have ID cards? 

Simply upload a database of students by name. The app user would use the app’s Lookup feature to find each student by name and check eligibility.  

Does the app support photo verification?

Yes, that’s an option.

Do you need a technical staff to deploy codeREADr?

No, but if you do have an IT department they can help you set up automated systems for managing databases and reporting. For Step-by-Step instructions on how to get started, please look here.

How long does it take to set up and run each day?

If you already have a student database, it should take less than an hour to set up the service for the first time. Thereafter, it should take only a few minutes a day to import the updated student database (CSV file) and download scan records.

Can a teacher or administrator instantly change a student’s permissions?

Normally the permissions database would be managed by an administrator, i.e. editing the database based on reports from teachers, monitors or administrators. However, you can also set up a separate ‘Database Builder’ service tied or the permissions database so an app user can instantly ‘Change entry status’ from Valid to Invalid anywhere on campus.

What else can your school do with codeREADr?

There are many applications, ranging from attendance to safety monitoring. Please look here.